Reminder emails are a marketer’s secret weapon. They are the most convenient and logical ways to keep in touch with your prospects after your first contact. In this way, you can easily boost engagement and convert leads into clients.

However, reminder emails are often overlooked due to businesses' lack of time. They remind people of events, webinars, abandoned carts, unpaid invoices, and more. With inboxes flooded every day, how do you write a reminder email that gets clicked? How do you craft compelling reminder emails that stand out and get recipients to open them?

Well, to write effective emails, you should focus on clarity, personalization, and a strong call to action. You can also use a clear subject line, persuasive content, and a compelling reason for the recipient to take action. 

However, in this fast-forwarding world, how do you make time to write effective emails? That’s where the reminder email template comes in. In this article we will have a look at the top 10 reminder email templates and tips for writing emails that get clicked.

Top 10 Reminder Email Templates

If you want to create a reminder email without any hassle, then using a reminder email template is an effective approach. Here’s a list of the 10 most common reminder email templates that can guide you to craft emails that prompt your recipients to action.

Type 1: Friendly Reminder Email Template

Send a friendly but firm reminder email for an unanswered one.

Subject: Quick reminder on [email subject]

Type 2: Meeting Reminder Email Template

Send a quick reminder email about an upcoming meeting with relevant details.

Subject: Reminder: Meeting on [Date & Time]

Type 3: Urgent Reminder Email Template

Use this to prompt a fast response when time is critical.

Subject: Urgent: [Email Purpose]

Type 4: Discount Expirary Reminder Email Template

Remind customers their discount or sale is about to end.

Subject: Last Chance to Save with Your Discount

Type 5: Deadline Reminder Email Template

This is a template that can be useful for reminding important deadlines to recipients.

Subject: Deadline Reminder for [Project Deatils]

Type 6: Reminder Email Template for Holiday Party

If you want to send a holiday party reminder, then this template is essential.

Subject: Holiday Party Reminder

Type 7: Payment Reminder Email Template

This template is appropriate for notifying clients about an overdue or upcoming payment.

Subject: Reminder: Payment Due for [Invoice Number]

Type 8: Appointment Reminder Email Template

This template is useful for reminding clients about upcoming appointments whether it's for restaurants or hospitals.

Subject: Appointment Reminder for [Date & Time]

Type 9: Subscription Renewal Reminder Email Template

Remind customers to renew their subscription before it expires.

Subject: Don’t Miss Out! Renew Your Subscription

Type 10: Reminder Email Template for Rent

A rent reminder is ideal to send your tenants even if they make their payments regularly. 

Subject: Quick Reminder on Rent

Write on Your Own: How to Write an Effective Reminder Email?

Before understanding how to write an effective reminder email, let’s understand the components that make up the reminder email template. Here’s a basic format for writing a well-structured reminder email:

• Subject Line (clear and concise)
• Salutations/Greetings (friendly and personalized)
• Opening (briefly acknowledge the previous interaction)
• Mail Message (clearly state the action you want the recipient to take for the reminder)
• Call to Action (such as“Please do reply by [date]”).
• Closing Remarks (thank the client for their time and consideration)
• Signature (include your name, title, and contact info)

Tips to Write an Effective Reminder Email 

If you want to create an effective reminder email that engages recipients, then keep these things in mind, such as:

1. Clear Subject Lines

Use good subject lines and pre-header texts that clearly reflect the purpose of your reminder email. You can incorporate relevant details, links, etc. You can also use a subject line generator to create a catchy subject line.

2. Highlight Important Points

If you want prompt action to your email, highlight the time-sensitive and immediate action-needed information and use powerful words like “Action Required” or “Response Required” to convey the urgency of your message.

3. Concise Message

Don’t overdo it. A lengthy email may distract the recipient from the primary goal. That’s why you should always write a concise reminder email that gets straight to the point.

4. Friendly Tone

Use a friendly tone and maintain professionalism throughout the email. You can use words to convey your request, but not too demanding.

5. Clear Call to Action

Don’t forget to mention the call to action strategically throughout the reminder email. Make sure it conveys a clear action to the recipient.

6. Show Appreciation

Lastly, always show your appreciation by thanking the recipient for reading your email.

Common Mistakes to Avoid While Writing a Reminder Email

Regardless of your business purpose, avoid these few mistakes while crafting a reminder email:

1. Providing No Context

If you’re sending a reminder email to someone, that means you and the recipient interacted at a certain time or are aware of certain information. So, it’s better to share some background information or interactions about your last meeting. If it’s related to some due payment or services, then mention these points as the leading content of the email.

For instance, “I hope you are doing well. This is a quick reminder regarding our meeting at the Hopewood event about partnering with Levington Co” It will immediately let the recipient know what the email is about.

2. Long Texts

Don’t write long text in your email. It may hide valuable insights or sound boring. An ideal email length is 50-125 words. There’s no need to add irrelevant information. Instead, keep the content short and to the point. Use bold text and bullet points for key details.

3. Missing Call to Action

The primary purpose of sending a reminder email is to encourage the recipient to act. Therefore, be sure to state a clear call to action button throughout your email. If you are sending a reminder to participate in an event, then encourage them to register if they haven’t done that. Also, share the event agenda, and timings, and keep in touch if they may have any queries.

If you are looking for a survey, you must insert a link along with its duration and potential rewards. For instance, “Complete the 5-minute survey here: [link].”

4. Waiting Too Long to Send a Reminder

Although it’s great not to send a reminder email too quickly, you should send it while the time is there. The goal is to find the right approach that suits the situation and your relationship with the recipient. Strike a balance between urgency and respect avoiding appearing overly push.

For instance, a quicker reminder is required for overdue payments and deadlines, while more patience is required if someone offers you a favor.

5. Lack of Personalization

Crafting personalized emails can help you get more conversations than non-personalized ones. This is particularly crucial for emails, as it helps you stand out from the crowd. It also helps your email look more authentic and less like a generic message. These are some ideas to make your reminder email personalized:

• Professional accomplishments
• Mutual connections
• Shared event experiences

For instance, “Congratulations on your recent promotion to Senior Manager.”

Wrapping Up

Consequently, sending a reminder email is an effective way to make your emails visible and encourage your recipients to act. It will help your recipient to bring back the topic you want to remember and boost customer interaction and engagement. However, before sending a reminder email, you must ensure to write the reminder email correctly and make it engaging to compel the reader to take action. In this article, we have mentioned 10 unique reminder email templates that you can use to write a perfect reminder email.

You can use the reminder email template to send a webinar or event invitation, pay an invoice, conduct a survey, and for other events. These templates serve several purposes so that you can choose according to your needs. Moreover, ensure your reminder email's basic format includes everything from the subject line to content and signature to achieve its desired goal and get clients to click it.

Frequently Asked Questions (FAQs)

1. What is the best time to send reminder emails?

Generally, reminder emails are sent two to three days after the initial contact. This timing allows recipients to respond without forgetting the original message.

2. How to remind someone in an email?

Craft gentle and convincing prompts by recalling discussions and outlining the significance of the task at hand with empathy and persuasion.

3. How to send a reminder email?

Use automated email tools like Sender to set up triggers for reminder emails. It ensures timely follow-ups without manual intervention.