An email address is the primary channel for all kinds of professional communication. Regardless of whether you are looking to enter a new industry, searching for your first job, or an expert in your niche seeking to engage your consumers, a well-established business email can enhance your credibility and trustworthiness. In fact, over 35% of job applications get rejected if the email address associated with it is generic and unprofessional. Hence, having the right email address brings you one step closer to getting your dream job! 

A professional email address with your name and a custom domain inspires confidence in prospective employers. Moreover, with so many affordable ways to create an email address for anyone, job hunting can be so much easier. Are you also looking for a professional email address for your resume? This blog will give you all the details you need to craft the perfect business email to impress your future employers. Continue reading ahead to learn more! 

Creating a Professional Email Address For Resume with Neo

You will find several email service providers online that enable you to create a professional email address for job applications and resumes. Neo is one such efficient email hosting platform that enables you to create your email ID within minutes. It also offers a myriad of other advantages, including:

1. Flexibility

Neo offers several customization options and can help with different use cases. Whether you just want a platform to host your communication, offer email marketing features, or enhance team collaboration, Neo has you covered with its agility. 

2. Professional Appearance

The platform helps you retain a professional image even without a custom domain, which projects your credibility. While you can integrate your existing domain seamlessly with Neo’s email service, the platform also offers a .co.site domain for those who do not want to purchase an external domain. Additionally, the .co.site domain is free to use for a year with any of Neo’s annual email hosting packages. 

3. Cost-Effective

The platform is less expensive than owning multiple domains, which is a budget-friendly choice for professionals. Moreover, it even offers a free one-page website with its plans, allowing you to create your personal portfolio easily and share it with your employers.

4. Security

Neo offers a secure email infrastructure with robust anti-spam and anti-malware protection. In addition, it has an industry-grade encryption protocol ot protect your communication. It even offers a DKIM verification feature to validate communication from your domain, preventing your recipients from being scammed. 

There are two primary methods for creating a professional email address with Neo. Here is a detailed look at both methods.

Method 1: Create a Professional Email Without a Custom Domain

If you don’t want separate platforms to manage your operations, purchasing a .co.site domain from Neo is a great idea. The steps for creating an email address with the.co.site domain as as follows: 

Step 1. Access Neo’s Website

• Go to Neo's dashboard by navigating to its official site. 
• Click on the ‘Sign up’ or ‘Get started’ option. 

Step 2. Choose A New Domain Name

• You will see the two options here; choose the second one and click on ‘Get new domain.’

• Search for a specific domain that you would like to own. 

• If the domain name is available, you can click on the Get Domain option. If not, you can try different combinations or related names. 

Step 3. Create Customer Account

• Once you get your .co.site domain name, you will be redirected to the customer account creation page. 
• In this step, you will be required to add your username, an existing email address, and create an account password. 

Step 4. Set Up Mailbox

• Create your first mailbox with your .co.site domain name and set up a password for it. 
• Additionally, you can set up your one-page website to engage with other professionals. This option is beneficial for freelance professionals. 

Step 5. Select A Plan

• Purchase a plan that best suits your requirements to make the most of Neo. The platform offers a limited-period trial. 

‍Method 2: Create a Professional Email with Your Own Custom Domain

Neo makes it easy to start using a professional email with your custom domain. The platform is designed to offer efficient integration if you already have an existing custom domain. The best part is that you can quickly set up your email address with easy-to-follow steps and efficient support from Neo while enhancing your digital identity. The steps include: 

Step 1. Access Website

• Go to the official website of Neo and open the homepage. 
• Click on the ‘Get started’ option. 

Step 2. Add Your Domain Name

• You will see the two options from which you must select the first one if you already own a domain. 

• Navigate to the section saying ‘continue with my domain’ and click on it. 
• Enter your domain name and select the checkbox that says ‘I own xyz.com domain and can update its settings to set up email on it’ before clicking on ‘continue.’ 

Step 3. Make a Customer Account

• Add your username, an email address you use, and a strong account password. 
• Next, fill out the form seen on Neo’s dashboard to set up your account and add your first mailbox.

Step 4. Choose A Neo Plan

• Choose the right plan for yourself, including the billing cycle for upcoming payments.
• Enter the card details and billing information, and click on ‘continue.’ 
• Once your account is ready, you can configure your domain records, add more team members, or make any changes you want. 

Steps to Create a Professional Email Address for Resume

Coming up with a professional email address may seem like a tough task, but it does not have to be. It can be a simple process with straightforward steps once you have all the necessary information to create your custom email address. Here are the general steps to help you in the process:

Step 1: Choose Your Domain Name and Registrar

A professional business address usually contains your name and a custom domain that relates to your brand in some way, for example, yourname@yourbusiness.com. A registrar grants you a limited period of ownership over your domain in exchange for set fees. However, some registrars even offer a free custom domain for email. Once you purchase your domain, you can move on to the next stage.  

The best way to create a professional email address for a resume or job application is to look for a hosting package from efficient providers. While some platforms charge a minimal amount for creating the email, a few others offer you these services for free. For instance, platforms like GoDaddy and Hostinger offer a domain of your choosing free for a year when you buy some of their hosting plans. 

Step 2: Connect the Professional Email with an Email Client

Next, choose an email provider for seamless communication. Google Workspace, Neo, and Outlook are some of the popular choices. With this step, you can connect your domain with an email address and use it to interact with future employees and collaborate efficiently.

Step 3: Choose a Professional Email Format

Choose a format that is simple, professional, and easy to remember when creating your professional email address. The best way is to use a combination of your first and last name to create a good impression with the custom email. For example, if your name is Regina Ray, an address like regina.ray@yourdomain.com would be suitable. Make sure not to use any nicknames, numbers, or special characters that may make your email address look less professional. 

Step 4. Configuration

Once your account is set up, you can configure your domain records, change inbox settings, set up server rules, and more. This customization helps ensure you have complete control over your inbox and can take advantage of all the features available to you

Importance of a Professional Email Address

An email address for job applications is as crucial as your educational and professional documents. It reflects your professionalism and also influences the perception of your candidature for a particular position. Additional reasons include:

1. Good First Impressions

A professional email address made for a resume or job application creates a good first impression. It showcases that you are serious about your professional interactions and have done enough research to improve your chances of getting the job. 

2. Easy to Remember

A professional email address is the best way to keep in touch with people across your peer groups, prospective employers, senior personnel at the office, and other people. It proves to be more beneficial if the email address has your name in it, making it easy to enhance your personal brand. 

3. Relevance

Professional emails avoid the risk of being seen as unprofessional. Employers or professionals usually discard emails with nicknames or excessive numbers. Hence, a formal email address in the correct format holds more relevance to the recipients. 

4. Better Organization

By having a dedicated professional email address for your resume and your overall work life, you can compartmentalize your communication better. You can centralize all your business-related communication on a single platform, making it easy to organize your inbox and access all work-related emails from one place. . 

Tips to Keep in Mind When Creating a Professional Email Address for Resume

Adding a professional email address to your resume or job application adds more weight to the document. Other professionals and prospective employers can easily connect with you for job opportunities, partnerships, deals, and other work through the same email ID. In short, a professional email address becomes your online identity as an individual. 

Ensure to follow the straightforward advice given below when selecting an email address that lines up with your professional objectives. It also helps you make a good impression every time. The tips include: 

1. Keep it Simple

Use your first and last name as your professional email address. Avoid using numbers or symbols unless necessary, as they can appear unprofessional. For instance, emails such as regina.ray@domain.com sound better than phoenix1893@domain.com. 

Sometimes, your name may already be taken by someone else to create email IDs. In that case, consider adding your middle name or an initial. You may also change the order of your name in your email address. For instance, you can abbreviate your first name to an initial for the new email. 

2. Check for Typos

Double-check your professional email address for typos and errors. A misspelled email can be disastrous because the wrong recipient may get your message. In the worst case, your prospective employer may not receive your resume or job application. 

3. Make it Easy to Say Out Loud

Create an email address for job application that is memorable and also easy to pronounce. So, naturally, you should avoid foreign words, keyboard smashes, and complicated spellings. For example, if you are Regina Ray, "R.Ray" might be a better choice than "Regina.R".

Bottom Line

Setting up a professional email address for resume and job applications may be easier than it sounds once you have the right information. However, you must keep several things in mind when proceeding with the email creation process. This involves selecting an efficient platform that caters to your needs regarding professional email ID creation and offers budget-friendly options and high security. Choosing the right registrar to purchase your domain is also an important step in the process. 

Neo is one such platform that we recommend. It offers several additional features in addition to providing a custom domain for email creation. For instance, you can use the free one-page website and website builder to create your job portfolio to stand out against your competition. So, choose Neo today and create your email address efficiently! 

Frequently Asked Questions (FAQs)

Q1. What is the standard form of an email ID for a resume?

The least presumptive and most appropriate format for any work-related business email address is the firstname.lastname@domain.tld format. However, there are a few other ways to achieve a standard and professional email address, too. Firstnameinitial.lastname@domain.tld and firstnameinitiallastname@domain.tld are the best examples in this case. 

Q2. How can I send an email for a job application?

Start by using an actionable subject line for your professional email. Then, address your recruiter or prospective employer by name before starting with a strong introduction. Highlight the value that you bring, which involves your educational and professional qualifications. Finish the email with a call to action that usually includes your contact details.

Q3. What are the things to avoid when creating a professional email address?

Your professional email address for resume and job applications must be as formal as possible. So, avoid using nicknames, numbers, or funny metaphors when you create your email address. Failing to do so may result in people avoiding your emails as they look unprofessional and difficult to remember.

Q4. Which is the best platform to create a professional email address for a resume?

You will find several platforms online that help you create a professional email address for job applications or resumes. However, our recommendation is Neo, a platform that offers several advanced features to enhance your emailing process. Some of its robust features include SmartWrite AI, read receipts, undo send, and other authentication offerings.