Despite the significant emergence of communication and collaboration ways such as mobile messenger and chat apps, email is still the most valuable communication channel on the internet. 

Reports revealed that in 2022, the global number of email users was 4.26 billion. It is expected to grow to 4.73 billion in 2026. In fact, in the workplace, employees mostly use email as a communication channel to transfer information. 

It shows how trends come and go and how social media channels rise and fall, but one thing that remains consistent is communication through email and email marketing. You might get some idea of how relevant this time-test channel is for understanding shifting consumer behaviors. 

That’s where custom email from the website comes in. If you are considering starting your own business, agency, or freelancing, having a custom email address on your website is crucial. In this article, you’ll learn all the ins and outs of how to email from your website in easy steps. Let’s begin!

What is a Custom Email Address?

A custom email address uses a personalized domain name instead of a generic one. The generic email domains can be gmail.com, yahoo.com, and outlook.com. As a professional or business, you will get a custom email address that matches your website URL or your domain name and recognizes your brand. 

For instance, if your website domain name is mycooking.com, then yourname@mycooking.com is a custom email address. On the other hand, mycooking@gmail.com is a generic business email address that is freely available. 

Now, you can notice how different both of them are; like in a custom email address, you have the option to decide what exactly goes after the ‘@’ symbol. In the case of generic, you have an option to decide what to want to write before the ‘@’ symbol and not after @. Also, you have limited options to choose an email address from the addresses that haven’t been registered yet.

Businesses and individuals usually use custom email addresses to create their unique web presence. Custom email addresses create a more professional look that can be easier to remember, promote their brand, and enhance credibility.

Benefits of Creating Custom Email on a Website

These are the expected benefits of creating a custom email from the website:

1. Promotes Brand Marketing

You can market your brand by adding your customized email addresses to your website, social media channels, business cards, and even employee email signatures.

2. Enhances Credibility

A custom email makes your brand more credible to clients. It gives your brand a professional look that will attract potential clients, increasing the chances that they’ll make another purchase.

3. Provides Consistency

A custom email gives you consistency across various channels. For instance, you can create multiple email addresses for specific roles, including support and sales. However, remember that it should be easily memorable so that customers can easily recall it when they contact you.

4. Offers Security

A custom email provides an extra layer of security. It minimizes the chances of data leaks or hacks, which are frequently possible in public email addresses. However, custom email websites offer enhanced encryptions and security measures, such as SSL certificates, which keep your data safe. 

5. Gives You Full Control

A custom email address means creating multiple numbers of emails while maintaining your domain name. In addition, you will be able to access and monitor emails. For instance, when an employee departs, their replacement can easily access essential information to keep projects running smoothly.

How to Get an Email From Your Own Website: An Easy Guide

Getting a custom email is quite easy, especially if you already have a website. It is best to get in touch with your web hosting provider and check if they have email hosting as well. Some web hosting providers, like Hostinger, offer email hosting in their web hosting plans. 

So, check if email hosting is included in your plan or if the web hosting service provider offers email hosting. Then, you can follow these simple steps:

Step 1. Choose Your Plan. 

Visit your service provider's website and see if they offer email hosting plans. Check out the plan’s features and functionalities and choose a plan as per your budget and the functions you require. Here, you need to think about what services you need and, depending on that, decide whether you want to go with the free or paid option. 

There are two ways to proceed from here: either log in to your admin account and choose the Email option, or continue with your service provider’s website and start the registration process. 

Step 2: Choose Your Domain

In this step, you need to choose an appropriate domain name to set up your custom email address. Since you have a domain name, you can easily register for email hosting and create your email address. 

Step 3: User Account Creation

Once you've decided on a domain name, you must create a custom email domain and set usernames to particular roles, departments, and team members. (Note: this can only be done by administrators.) Moreover, the mail domain providers can restrict the number of users as per the plan, which should be considered when choosing a plan.

Step 4: Pay for Your Custom Email Domain

In this step, provide your card details and billing address. Annual and monthly options are available; you can choose either of them depending on the features available and which suits your budget or needs.

Step 5: Create Your Email Address

This is the final step, in which you can create a new email account using your desired username and password. Your username must be typed before the ‘@’ symbol. Choose a strong password with different characters so it will ensure your safety. However, ensure that it's something you can recall.

How to Get a Custom Email Address with Different Providers?

If you’re setting up a custom email address, we have provided several email hosting services based on their features and functions and the most rated options, including: 

1. Neo

Neo is an all-in-one business email platform that provides custom email addresses along with powerful features to support small businesses. Neo is an ad-free platform that is designed for professional use where you can create an email with or without owning a domain. Neo also provides businesses with a free .co.site domain (@yourcompany.co.site) for users’ companies. 

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Neo has a user-friendly platform and offers a variety of personal branding and email marketing tools, such as email campaign management, Smart Write, Neo Bookings, a free one-page website, and a signature designer, to help you stay in touch with your customers and enhance productivity. 

Neo also offers some other features like Read Receipts, Email Templates, Priority Inbox, Mail Storage, or an in-built calendar to streamline your workflow and simplify email management. This digital platform always prioritizes data protection by offering end-to-end data encryption, two-factor authentication, and spam filtering. Neo custom email addresses are easily compatible with both Android and iOS, enabling you an effect email forwarding.

Steps to Get Email From Website Through Neo

 Follow these steps to get a custom email address with Neo:

• Check out the official website of Neo.
• Next, click on “Sign Up.”
• Select the domain name, either the “existing one” or “a new domain name.”
• Choose an appropriate domain name that must be relevant to your brand.
• Now, set up your customer account.
• Create your first mailbox.
• You will also get a complimentary one-page website with your domain.
• Make payment to complete the custom email address process. Let’s begin your email services immediately!

 Pricing Plans

• Business Starter: $1.99/mailbox/month, billed yearly
• Business Standard: $3.99/mailbox/month, billed yearly
• Max: $7.99/mailbox/month, billed yearly

2. Gmail

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Gmail is one of the most used free email service providers, introduced by Google. It has more than 1.8 billion active users globally as of 2024. With Gmail, you can send and receive emails, block spam, create an address book, and do other tasks. 

Gmail has a seamless interface and has undergone significant design changes and feature improvements since the 90s. Some of the most prominent features include offline support, smart replies, email nudges, intelligent search, undo sent emails, and others. 

If you want to set your custom email address, you will need to do so through Google Workspace because you cannot create a custom email address for your website with Gmail. 

Steps to Get Email From Website Through Gmail

Follow these steps to get a custom email address with Gmail:

• Check out the Google Workspace and click on the “Get Started” button.
• You need to provide some basic information about yourself to create your email account. It offers a 14-day free trial!
• In the next step, you need to enter your domain name. If you have a domain, select “Yes, I have one I can use.” If you don’t have a domain name, Google will help you register a new one.
• Now, follow up on the given instructions to verify the ownership of your domain name.
• Lastly, finalize your username and password for your email address. Your password should be strong enough to protect your account from hackers.

Pricing

• For Business Starter: $7.20 per user
• For Business Standard: $14.40 per user 
• For Business Plus: $21.60 per user 

3. Zoho Mail

Zoho Mail is a web-based online office suite ideal for small, medium, and large businesses. It offers cloud-based services, automates data tracking, pre-made templates, and your domain for professional @yourdomain.com email addresses. You will get everything at Zoho that you need to run your day-to-day operations, including Zoho apps, calendars, and bookmarks, fostering unified inbox management for businesses.

Steps to Get Email From Website Through Zoho 

• Check out the official website of Zoho Mail.
• Go to the “Pricing page” and pick the one that suits you.
• Next, choose your domain name by clicking on “Buy a New Domain Name.”
• Enter the necessary information to get your domain name, and enter “add to proceed.”
• In the next step, type your registration details and then click on the “Proceed.” 
• Next, review your contact information once and click on “Sign Up.”
• Finally, log in to your Zoho Mail.

Pricing

• Standard: $15
• Premium: $39 
• Custom: $79

A Comparative Table: Neo vs Gmail vs Zoho

Here’s a comparative table among the top 3 email address providers:

Wrapping Up

A custom email address is a must-have for all businesses and professionals who want to improve their online visibility. This article explained how to get an email from a website, giving examples of three different providers. You can choose any one of them, but we suggest you go for Neo as it’s the most updated one that will allow you to streamline your email services. We also provide email address customization options to our clients, which offers you credibility, security, control, and other benefits. This custom email process is very easy; you only need to choose a suitable plan as per your need and budget and begin creating as many email addresses as you want. So, don’t wait; start navigating Neo today for better visibility of your brand. 

Frequently Asked Questions (FAQs)

1. Is setting up a custom email address difficult?

No, most providers offer guides and support! If you get stuck, their team can help you through the process.

2. Can I check my custom email on different devices?

Absolutely! Set up your email client (like Gmail Neo or Zoho) on your phone, laptop, or tablet using the same info used during setup.

3. How can I get a free email address?

Check your hosting provider for free email options. Alternatively, you can create a Gmail account, but a free address might not appear professional.

4. What are good email providers for businesses?

Look for IMAP/POP3 support, web/mobile apps, and 24/7 support. Options include Google, Neo, and Zoho Mail.

5. Do I need a website for a professional email address?

No, just a domain name! Buy a domain and use an email hosting service. While a website helps with marketing, it’s not essential for a professional email.